Private Chef Service & Consultancy Agreement | Evatt & Bullock Co.

For Private Chef Services, Event Catering & Hospitality Consultancy Activities Performed by : Evatt & Bullock Company Limited

Registered Office: Evatt & Bullock Company Limited, No. 2 The Grove, High Street, Leintwardine, Herefordshire, SY7 0LQ, England.

Trading Address: Dinham Weir House, Linney, Ludlow, Shropshire, SY8 1EH, England.

Company Reg No: 13260866

Company UK VAT No: 429 8057 67

t : 07443629360
e : harry@evattbullock.co.uk
w : evattbullock.co.uk
s : @evattbullockco

Dear Client,

Thank you for choosing our services.

Your Event:

Once your event has been organised and a menu has been agreed, also a plan for the event finalised; we will send you a quote online. From which you can ACCEPT/DISCUSS/DECLINE.

Once you accept our quote, you are committed to follow through with your event as planned. Accepting the quote online, also acts as acceptance to the terms and conditions of this agreement below. After acceptance of quotation, we will then send you an invoice for a deposit payment of 20%. Payment details are displayed on the invoice. Once the deposit is paid, the event is secured, however, if the deposit remains unpaid, we reserve the right to continue taking enquires for that date.

Minimum Covers & Spend:

We require a minimum cover level of 8 persons or a minimum spend of £750.00, for any private chef catered event.

Your Quote:

Your quote reflects what we have agreed to provide for your event, including any additional charges.

Additional Charges:

Hire Equipment:

If we are required to hire equipment, glassware, cutlery, tableware, linen, tables, chairs, decorations etc. These items shall be added to your quote and will not be included within the price per head for the menu. All hire equipment is owned and remains property of the hire company, we ‘Evatt & Bullock Company Limited’ accept no responsibility of breakages or damage to hire equipment. By accepting your quote and this document, you are agreeing to settle any extra payments to cover breakages or damage to hire equipment.

Mileage Charges:

We shall add a mileage charge to your quote of £1.00 per mile. This is to cover travel to and from your event location, from our business trading address. If we incur any unforeseen mileage during our catering activities at your event, this will be added to our final invoice stage at the same rate.

Event Planning Charge:

We add a compulsory planning charge to our quote of 15%. This charge covers our meticulous planning time we spend to make your event perfect. This does not include service or ‘tips’ for our staff.

Payment Terms:

  • Our £200 date reservation invoice is due for payment upon requesting to reserve the date.

  • Once the quote has been accepted, our ’20% pre-payment invoice’ is due 7 days after the invoice date. Please note: If your date reservation deposit is greater than 20% of the quote, we won’t invoice you further until the final invoice.

  • Our ‘final invoice’ is due 7 days after the invoice date.

  • Our invoices must be settled with GBP, and paid via bank transfer into our designated business account (listed on our invoice). PLEASE NOTE: WE DO NOT ACCEPT CHEQUES.

For all late payments, we charge a weekly late payment fee of 2.5% of the total invoice. If the 20% pre-payment deposit is not settled before the event is due to take place, we reserve the right to take further action to obtain the sufficient funds.

PLEASE NOTE:

May we ‘Evatt & Bullock Company Limited,’ ask you to consider our time in preparing your event; we also ask you to think carefully before accepting our quotes and ask any questions that you may have before accepting.

Cancellation Policy:

As all of our events are tailored to you, our date reservation deposit and initial deposit of 20% is NON-REFUNDABLE. This is to cover our planning time and costs, cancellation of any staff booked for the event and cancellation of any hire equipment already booked for the event.

HOWEVER, If you cancel within TWO WEEKS of the event date, we will send you an invoice for the FULL amount of the event cost.

Force Majeure:

In the event of force majeure, the obligations of both parties under this agreement and quote will be rendered within the scope of force majeure and its duration. Neither party (the caterer or the client), will be liable for inadequate performance to the extent caused by a condition that was beyond the party’s reasonable control. These conditions include, death, natural disaster, acts of terrorism, riot, governmental action or global pandemics (including COVID-19). The party claiming force majeure shall notify the other party immediately where possible, either by telephone or writing. In the event of claiming force majeure, we (Evatt & Bullock Company Limited) shall do our upmost in securing another company to take over our responsibilities in relation to your event and this agreement.